creating a company culture for security – design document answer
managing board documents can be a challenge, particularly when information is distributed and shared across different platforms and devices. If board members are able to access a digital platform for managing boards and can access the documents on any device and in real time. They can work together on the document in committees and in workrooms. They can also add notes, exchange information with others, and monitor the progress of projects. All this while ensuring that the most recent version of the document is used at meetings. This allows boards to make an informed decisions and keep the members involved during meetings.
Board portals also allow meeting organizers and directors to share links to meeting materials agendas, agendas and other documents in a secure manner prior to a scheduled meeting. This eliminates the need to print or email long documents that are out of date and can be hard to find in an inbox. Board directors can access and browse information about an item on the agenda via their laptops, desktops, tablets or mobile phones.
These materials can be saved in one location, which is easy to navigate, and are accessible at any time during meetings. The board can also make use of built-in annotation tools to mark their materials book, and these will stay synced across their different electronic devices–with the ability to hide personal notes and annotations when required. If a member’s device is stolen or lost administrators can remotely wipe out the data to safeguard sensitive information.
Board document management is a crucial part of any board’s job description, and it has never been more important given the current cybersecurity landscape. With the appropriate tools, it is easier than ever before for boards to keep its directors on their toes and ensure that all critical data is secure.